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Proposal Submission Procedures
ALL proposals submitted by faculty, students or staff on behalf of the university to external funding sources for support of research, instruction, and public service projects must be reviewed and cleared the Sponsored Programs Office (SPO) prior to submission.
Whitworth University is the legal applicant on all proposals submitted to external sources on behalf of the institution and its faculty, students and staff. With the exception of some individual faculty fellowships.
The SPO is responsible for securing the appropriate authorizing signature on behalf of the institution for official clearance of a proposal. SPO is also responsible for obtaining institutional letters of support for the project. SPO approval is also necessary for any cost-sharing or matching requirements.
Proposals submitted without SPO clearance are not official Whitworth University proposals and can be withdrawn if funded.
The following types of proposals require SPO clearance:
Proposals that do not require official clearance:
Clearing Electronic Proposals
SPO submits electronic or E-proposals for PIs on behalf of Whitworth. In most cases a click of a button by the PI will trigger a message to the SPO that a submission is waiting for approval.
Once you are finished with the proposal, please print a complete copy to be sent to SPO so that it can be reviewed and filed. SPO will submit the proposal after reviewing it. Please be sure to give yourself enough time for this to happen, SPO cannot ensure submission by the deadline (usually 5 p.m. our time) if E-proposals are not ready for review the day before the deadline. In addition, many submission sites are overloaded at the last minute and it is hard to up-load your proposal.
Proposals to Private Foundations and Corporations
SPO clears all proposals to private sources, including private and corporate foundations, corporations and other non-governmental agencies. SPO often works closely with Institutional Advancement to get approval for the PI to submit to a private or corporate source. Access will be granted if a proposal in not in conflict with:
Awards and grants made by private sources will be administered by the SPO. If allowed, budgets submitted to private sources must include indirect costs at the federal rate or the funder's approved rate.
Subgrant or Subcontract Proposal