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General Financial Policies & Information
I. The Student Account
- Unless previous payment arrangements have been made (see "F," below), payment for classes is due prior to the start of the term; any BALANCE DUE thereafter on a student's account is payable upon the student's receipt of the
monthly statement. Whitworth may cancel registration for students who
have unpaid balances.
- Charges that appear on your statement after registration (i.e. yearbook,
vehicle citation, health center fees, library fines, and student tour
charges) are due and payable within 30 days of billing.
- A finance charge of 1.5 percent per month will be assessed on any
student account balance (including finance charges previously assessed)
that is not paid within 30 days after its due date. This includes overdue
accounts resulting from delayed financial aid, which may be caused by
student failure to submit complete financial aid files. Students with financial aid that is not finalized or with account balances that have not been adequately covered by a payment plan by the end of the first month of the semester may be withdrawn from the university.
- Upon registration, students and/or their parent(s) or guardian(s)
agree to accept the responsibility for all charges and other special
fees already incurred and to be incurred for the student's education. Whitworth, in turn, agrees to make available educational programs and facilities
as described in the university catalog and in most recent updates. Failure
to pay amounts due to the university will result in a financial hold being
placed on the student's account. This hold shall release the university
from any obligation to continue to provide educational benefits and
services, including issuance of transcripts and diplomas, admittance
to classes, use of university facilities, and registration for future terms,
until balances are paid in full. The university and the student both retain
the right to reevaluate the student's account for human or system errors
for up to three years.
Delinquent accounts may be referred to a commercial collection agency
and may be reported to national credit bureaus. All costs, expenses
and fees (including, but not limited to, attorney fees, court costs,
and other out-of-pocket expenses) incurred by the university in collecting
or attempting to collect past due balances are the responsibility of
the student and shall be charged to the student's account.
A service fee of $35 will be charged for any check returned unpaid
to Whitworth. Students whose checks are returned twice for insufficient
funds will be placed on a list of those who will not be allowed to use personal
checks for on-campus transactions.
- Only students who officially withdraw from Whitworth during the course
of fall or spring semester are eligible for a refund according to the
schedule listed below.
- Payment Options. Whitworth offers the following payment options:
Semester Payment Plan: This plan requires full payment of each term's
charges (excluding those covered by financial aid) prior to the start
of each semester. For the 2012-13 school year, full-semester payment
must be received for Fall Term by Aug. 3, 2012, and for Spring Term by
Jan. 4, 2013. Under this plan, students/parents/guardians may elect
to mail a check, to pay by debit card at the cashier's window
in McEachran Hall, or to pay directly via e-check** or by processing
their credit cards** online via WhitNet or any other Whitworth University
website that allows the online processing of payments for tuition and
Monthly Payment Plan from Checking/Savings Bank Account: The monthly payment plan is $35 for the
semester plan and $45 for the annual plan. Under this plan, students/parents/guardians
sign a contract so that payment for semester or school-year balances
will be spread over a number of months and withdrawn directly from their
checking/savings accounts. The number of months varies depending on the
start date of the contract and the selection of the semester plan or
the annual plan. Late registration will, of course, require that we adjust the plan
to fewer, larger payments.
** Please note that credit-card transactions on any of the payment
options will be subject to a convenience fee of 3.5 percent plus $1, charged to
the cardholder at the time the transaction is processed. E-check transactions are subject to a convenience fee of $1, charged at the time the transaction is processed.
- Tuition & Fees Refund Policy
All refunds must be claimed through proper application to the Whitworth Student
Accounting Services Office. Students must secure the form from the Whitworth Registrar's
Office for class drops and withdrawals. The date the form is received
by the registrar's office will be used to establish the refund/withdrawal
dates, as follows:
Withdrawal/Drop Refund * Applicable To:
||Tuition & fees
||Tuition & fees
||Tuition, no fees
||Tuition, no fees
||Tuition, no fees
|Sixth & Seventh Week
||Tuition, no fees
||Tuition, no fees
This schedule also applies to tuition-overload fees as well as to room-and-board charges.
- For tuition purposes, Fall Term begins 9/5/12 and Spring Term
- For room-and-board purposes, Fall Term begins 9/1/12 and Spring
Term begins 2/4/13.
- Degree Completion, MBA, MIM, MAT, and accelerated-format courses have
a different refund schedule. Please refer to the Withdrawal Procedures link or please check with the Student Accounting
Students also need to refer to the Financial Aid Award Information
Brochure, which accompanied their first award letter, to learn how
their financial aid will be returned.
NOTE: Students who have received federal financial aid may wish
to discuss the financial impact of a complete withdrawal with the
Financial Aid Office before making their final decision.
II. Financial Aid
- File Completion
Students who intend to use funds from a financial aid award to settle
their account and have not yet received a financial aid award, must
contact or visit the Whitworth Financial Aid Office at 509.777.3215. Students
in mind that all ESTIMATED financial aid awards are conditional upon
completion of their file and that all estimated financial aid awards
are subject to change. For questions regarding financial aid please
contact the Whitworth Financial Aid Office at 800.533.4668 or 509.777.3215. Click here for more important financial aid information.
- Federal Student/Parent Loans
Students who have received a financial aid award and intend to include
proceeds from a Stafford or PLUS Loan as payment to
their account are encouraged to complete the required on-line processes and forms NO LATER THAN Aug. 3, 2012. No expected loan proceeds will
be counted as a student account's credit without the appropriate completed
on-line processes. Students can complete their required loan processes at www.studentloans.gov.
- How Do You Get Your Financial Aid Funds?
Grants & Scholarships
University, state, and federal grants are applied directly to the student's
account. Generally, annual grant funds will be divided 50/50 and applied
to the student's account at the start of each semester.
Paychecks earned from on-campus work-study or regular positions are
available via direct deposit or are available for pickup from the Whitworth Cashier window on the 12th and 27th of
if the requisite timecard and work authorizations have been processed with the Payroll Office on time. Potential earnings from work are
as expected credit on the estimated bill.
Scholarships from private sources are disbursed according
to the student's or awarding organization's instructions. In the
absence of such instructions, the total funds will be credited to the
semester in which they are received. Students need to report to the Financial Aid Office those scholarships
receive directly from donors. Click here to report scholarships received.
Stafford and PLUS loans will be credited to the student's account once
enrollment and financial aid file completion have been verified. The
student has the right to cancel all or a portion of any loans received and credited to his/her account: Deadlines are 30 days from the date s/he receives a Stafford Loan, 14 days from the date s/he receives a Plus Loan, and 14 days from the date s/he receives a Perkins or Whitworth University loan. To
cancel, the student/parents need to contact the Whitworth Financial Aid Office as soon
as possible. Perkins and Whitworth loans will be credited to the student's
account when s/he has signed the required forms in the Whitworth Student Accounting
Services Office. Click here to access important disbursement and credit-refund information.
- When are funds credited to student accounts?
Financial aid funds are credited to the accounts of full-time or
approved part-time students after a final financial aid award has
been made, registration charges
are in the student's account, and the student has attended
his/her first class.
- Title IV Funds
If students wish to apply Federal Title IV* funds to their accounts for items
other than tuition, fees, or room and board, they must authorize Whitworth University to do so. Authorization is accomplished by completing that section of the Confirmation Billing e-Packet online or by completing an authorization form available at the Whitworth Student Accounting Services office.
- Veterans Benefits
Students who are eligible to receive VA educational benefits must contact
the Whitworth Student Accounting Services Office about payment arrangements for
their accounts. Also, these students must notify the Whitworth Financial Aid Office
of their eligibility for this federal benefit.
- Credit Balances On Student Accounts
- Pursuant to the student's authorization, any funds in excess
of tuition, fees, room and board, and any other authorized items
will remain on the student's account until they are requested by the student.
The student can rescind this authorization in part or in full at
any time by completing a Credit Refund Request at the Whitworth Student Accounting
Services Office. Credits remaining on student accounts will not
- All credit-balance-refund requests must be submitted to the Whitworth Student Accounting
Services Office by Friday for direct deposit or check pickup after 1 p.m. on the following Wednesday
and by Tuesday for direct deposit or check pickup after 1 p.m. on the following Friday.
- The student accounting services office CANNOT give advances on
anticipated credit balances.
- At the end of the student's enrollment period, the student accounting
services office will issue direct deposits or checks for all credit balances on the
student's account resulting from Federal Title IV* funds, regardless
of the student authorization to keep funds in his or her account.
Pursuant to the student's request, continuing students may keep
non-federal credits for future enrollment periods.
- Graduating or transferring students
with credit balances will also be issued a refund after all appropriate
charges have been
*Title IV funds are Pell Grants, SEOG, Teach, Stafford Loans, PLUS Loans
and Perkins Loans.
For questions regarding student account charges, payments, and
billing, please contact the Whitworth Student Accounting Services Office at
800.535.4668, 509.777.4317, or 509.777.3209