Presentation Equipment Support

Instructional Technology and Media at Whitworth

Instructional Technology and Media Services maintains a pool of audiovisual equipment for short-term loan. There is no charge to university departments for equipment loans as long as the loan is connected with legitimate university coursework, research or administrative functions. Special fees apply to conferences, camps, and other activities. Equipment is available on a first-come, first-serve basis and instructional use takes priority over all other requests.

Equipment Use Policies

Our goal in the Instructional Technology and Media Services Department is to serve all university cepartments and all segments of the Whitworth community in their needs for audiovisual support. The reality is that our limited resources sometimes result in the Instructional Technology and Media Services Center not being able to meet all requests for its services. Please help us alleviate potential problems by following these guidelines.

1. ITMS Policies for Non-Video Equipment

a. Equipment may be used without fee, subject to availability, by departments or offices of the university, for any bonafide educational or administrative function. (The term "educational" is understood to encompass not only the academic programs but also educational activities organized by Student Life, Chaplain's Office, Lindaman Center, etc.)

b. University-related use that is neither educational nor administrative in nature is subject to user fees (See ITMS price list). These "fee for use" activities include:

1) Entertainment functions sponsored by ASWU or other student organizations, Residence Halls, Councils, etc.

2) Use by off-campus groups arranged through the Seminar Center or Conference Center.

3) Equipment is not available for personal use, off-campus users, or functions that have no relationship to the university.

d. The ITMS Center manager has the responsibility and authority to set reasonable guidelines and restrictions with the respect to such matters as:

1) Equipment that may not be checked out.

2) The length of time for which equipment may be checked out.

e. Advance notice is required for delivery or set up.

f. Delivery and setup of equipment outside ITMS's scheduled hours of operation is subject to the availability of personal, and to charges for labor (See ITMS price list).

2. ITMS Policies for Video Equipment

a. ITMS requires at least 24 hours advance notice to schedule equipment.

b. Video playback/recording equipment will be delivered, set up, and subsequently retrieved by ITMS staff at the location where it is to be used. Equipment to be used outside the ITMS center's hours of operation must be supervised by an ITMS employee at the standard hourly rate.

1) An exception to this general rule is the availability of one or more playback units that may be checked out by faculty and other personnel in connection with bona fide university functions. Individuals who check out these units accept responsibility for their care, safety, and timely return.

2) Other exceptions may be made for unusual circumstances at the discretion of the ITMS Center Manager.

c. Entertainment use: Departments or campus organizations wishing to view and/or show videos for entertainment purposes are encouraged to rent equipment from commercial sources off-campus. Use of ITMSvideo equipment for entertainment purposes is subject to established fees for use. Equipment used for entertainment purposes outside of ITMS's hours of operation must be supervised by an ITMS employee at the standard hourly rate.

d. Athletic Functions: Because of the special needs of the athletic programs and the exceptional demands that they tend to place on video equipment, the Athletics department is asked to meet its own video needs as far as it is possible. The ITMS Center's video equipment is not normally available for taping of athletic events or training activities. Exceptions may be made, when unusual circumstances warrant, at the discretion of the ITMS manager. Such uses will be subject to fees for use.

e. Student Organizations: Video use by ASWU, Residence Hall Councils, and other student organizations is subject to the fees for use.

f. Personal Use Video: Equipment will neither be loaned nor rented for personal use. This applies to faculty, staff, students, and ITMS Center staff.

g. Non-Whitworth Users: Off-campus groups or organizations using university facilities under the auspices of the Lindaman Center, Conferences Office, or other host department of the university will be charged the fees for Non-Educational / Non-Administrative use (even when they are engaged in activity which may be deemed educational). Equipment may not be used by non-Whitworth groups or individuals for functions (whether off-campus or on-campus) that are not officially arranged through a university department.

Operator Services

1. For playback functions, the ITMS Center provides delivery, set up and retrieval of the equipment, but does not have adequate staff to provide regular operator services. Individuals who request equipment for playback should be prepared to operate it, or arrange for someone else who can do so. Basic instruction will be provided if needed but should be arranged for in advance.

2. For recording functions, persons requesting recording services are asked to operate the equipment or to provide operators. In either case ITMS will provide the necessary training if arranged for in advance.

3. You may use ITMS staff as a last resort to operate loaned equipment for an event so long as the event lasts 2 hours or less. Please use us ONLY as a last resort!

Workshop / Repairs

Instructional Technology and Media Services provides, without charge, regular repairs and maintenance on all Whitworth University audiovisual equipment, including ITMS equipment owned by individual departments. Repair or replacement parts over $40 are charged to the customer. ALL customers will be financially responsible (see below) for any loss or damage, beyond normal wear and tear, incurred to the loaned equipment during the period of check-out. This does not include such things as burned out bulbs, damaged cables and/or equipment failure. Customers will be responsible for safely and appropriately storing loaned equipment if they are unable to return it during normal library hours or have a check-out period of 24 hours or more.

Equipment Damage

If any equipment is damaged due to mistreatment and/or irresponsibility on the part of the patron, the following repair fees will be charged to that patron:

1. $35 per hour for labor
2. Cost of any parts needed for repair