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| Instructional Technology & Media Services: Presentation Equipment Support |
Presentation Equipment Support
Instructional Technology and Media
at Whitworth
Instructional Technology and Media
Services maintains a pool of audiovisual equipment for short-term loan.
There is no charge to university departments for equipment loans as long
as the loan is connected with legitimate university coursework, research
or administrative functions. Special fees apply to conferences, camps,
and other activities. Equipment is available on a first-come, first-serve
basis and instructional use takes priority over all other requests.
Equipment Use Policies
Our goal in the Instructional Technology and
Media Services Department is to serve all university cepartments and all
segments of the Whitworth community in their needs for audiovisual support.
The reality is that our limited resources sometimes result in the Instructional
Technology and Media Services Center not being able to meet all requests
for its services. Please help us alleviate potential problems by following
these guidelines.
1. ITMS Policies for Non-Video Equipment
a. Equipment may be used without fee, subject
to availability, by departments or offices of the university, for any
bonafide educational or administrative function. (The term "educational" is understood to encompass not only the academic programs but also
educational activities organized by Student Life, Chaplain's Office,
Lindaman Center, etc.)
b. University-related use that is neither educational
nor administrative in nature is subject to user fees (See ITMS
price list). These "fee for use" activities include:
1) Entertainment functions sponsored by
ASWU or other student organizations, Residence Halls, Councils,
etc.
2) Use by off-campus groups arranged through
the Seminar Center or Conference Center.
3) Equipment is not available for personal
use, off-campus users, or functions that have no relationship to
the university.
d. The ITMS Center manager has the responsibility
and authority to set reasonable guidelines and restrictions with the
respect to such matters as:
1) Equipment that may not be checked out.
2) The length of time for which equipment
may be checked out.
e. Advance notice is required for delivery
or set up.
f. Delivery and setup of equipment outside
ITMS's scheduled hours of operation is subject to the availability
of personal, and to charges for labor (See ITMS
price list).
2. ITMS Policies for Video Equipment
a. ITMS requires at least 24 hours advance
notice to schedule equipment.
b. Video playback/recording equipment will
be delivered, set up, and subsequently retrieved by ITMS staff at
the location where it is to be used. Equipment to be used outside
the ITMS center's hours of operation must be supervised by an ITMS
employee at the standard hourly rate.
1) An exception to this general rule is
the availability of one or more playback units that may be checked
out by faculty and other personnel in connection with bona fide
university functions. Individuals who check out these units accept
responsibility for their care, safety, and timely return.
2) Other exceptions may be made for unusual
circumstances at the discretion of the ITMS Center Manager.
c. Entertainment use: Departments or campus
organizations wishing to view and/or show videos for entertainment
purposes are encouraged to rent equipment from commercial sources
off-campus. Use of ITMSvideo equipment for entertainment purposes
is subject to established fees for use. Equipment used for entertainment
purposes outside of ITMS's hours of operation must be supervised by
an ITMS employee at the standard hourly rate.
d. Athletic Functions: Because of the special
needs of the athletic programs and the exceptional demands that they
tend to place on video equipment, the Athletics department is asked
to meet its own video needs as far as it is possible. The ITMS Center's
video equipment is not normally available for taping of athletic events
or training activities. Exceptions may be made, when unusual circumstances
warrant, at the discretion of the ITMS manager. Such uses will be subject
to fees for use.
e. Student Organizations: Video use by ASWU,
Residence Hall Councils, and other student organizations is subject
to the fees for use.
f. Personal Use Video: Equipment will neither
be loaned nor rented for personal use. This applies to faculty, staff,
students, and ITMS Center staff.
g. Non-Whitworth Users: Off-campus groups
or organizations using university facilities under the auspices of the
Lindaman Center, Conferences Office, or other host department of the
university will be charged the fees for Non-Educational / Non-Administrative
use (even when they are engaged in activity which may be deemed educational).
Equipment may not be used by non-Whitworth groups or individuals for
functions (whether off-campus or on-campus) that are not officially
arranged through a university department.
Operator Services
1. For playback functions, the ITMS Center provides
delivery, set up and retrieval of the equipment, but does not have adequate
staff to provide regular operator services. Individuals who request
equipment for playback should be prepared to operate it, or arrange
for someone else who can do so. Basic instruction will be provided if
needed but should be arranged for in advance.
2. For recording functions, persons requesting
recording services are asked to operate the equipment or to provide
operators. In either case ITMS will provide the necessary training if
arranged for in advance.
3. You may use ITMS staff as a last resort to
operate loaned equipment for an event so long as the event lasts 2 hours
or less. Please use us ONLY as a last resort!
Workshop / Repairs
Instructional Technology and Media Services provides,
without charge, regular repairs and maintenance on all Whitworth University
audiovisual equipment, including ITMS equipment owned by individual departments.
Repair or replacement parts over $40 are charged to the customer. ALL
customers will be financially responsible (see below) for any loss or
damage, beyond normal wear and tear, incurred to the loaned equipment
during the period of check-out. This does not include such things as burned
out bulbs, damaged cables and/or equipment failure. Customers will be
responsible for safely and appropriately storing loaned equipment if they
are unable to return it during normal library hours or have a check-out
period of 24 hours or more.
Equipment Damage
If any equipment is damaged due to mistreatment
and/or irresponsibility on the part of the patron, the following repair
fees will be charged to that patron:
1. $35 per hour for labor
2. Cost of any parts needed for repair
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