Whitworth collects and maintains the following types of donor information when it is voluntarily provided to us:
- Contact information such as name, address, telephone number, and email address
- Giving information
- Information on events attended, publications received and special requests for program information
- Select information provided by the donor during conversations or written exchanges
This confidential information is kept on file for IRS purposes. It is also used to analyze overall giving patterns in order to make more accurate budget projections, as well as to understand donors’ interests in Whitworth’s mission and values and to update them on the organization’s plans and activities. This information is shared only on a confidential and need-to-know basis with staff, board members, and consultants.
Whitworth does not sell, rent, trade or share its donor list with any organization. Whitworth never sends out mailings on behalf of other organizations.
Discontinuing Contact Upon Request
It is the policy of Whitworth to communicate with donors according to their expressed preferences whenever possible. Whitworth will discontinue or change the method used to contact any person upon that person’s oral or written request.
Whitworth shall maintain a record of all requests by persons who notify the university that they do not wish to be contacted by or on behalf of Whitworth University. Upon a person’s (or a person’s authorized representative’s) request that Whitworth University discontinue further contacts, the person’s name and address will be promptly modified in Whitworth’s donor database to ensure that no further contact is made with the person.
Permanent Record: Whitworth will maintain an electronic record of all requests for discontinuance of contacts. Oral requests will be noted in writing by the staff of Whitworth University and then permanently recorded in the electronic donor database. The records of persons who have made such a request will be maintained by Whitworth University to the extent necessary for legal or liability purposes.