Withdrawal Process & Tuition Refund Policy & Schedule 2023-24
Whether you are withdrawing from Whitworth or are dropping classes, the following is pertinent information you will need to know.
- Withdrawal Information for Undergraduate Day Students and Graduate Students (Other Than DPT, OTD and MBA)
- Withdrawal Information for Continuing Studies, DPT, OTD and MBA Students
All refunds of available tuition and fees (see schedule below for percentages) must be claimed through proper application to the Whitworth Student Accounting Services Office. Students must secure the form from the Whitworth Registrar's Office for class drops and withdrawals. The date the form is received by the registrar's office will be used to establish the refund/withdrawal dates. A student who officially drops or withdraws from classes during the course of the term is eligible for an adjustment of charges as follows:
Traditional Semester and 12-Week Session Refund Schedule
| Withdrawal/Drop | Refund* | Applicable To |
|---|---|---|
| First and Second Week | 100 percent | Tuition and fees |
| Third Week | 75 percent | Tuition, no fees |
| Fourth Week | 50 percent | Tuition, no fees |
| Fifth Week | 25 percent | Tuition, no fees |
| Sixth Week | 0 percent | Tuition, no fees |
This schedule also applies to tuition overload fees as well as room and board charges.
*For tuition purposes, Fall Term begins Sept. 6, 2023, and Spring Term begins Feb. 1, 2024.
*For room & meal plan purposes, Fall Term begins Sept. 3, 2023, and Spring Term begins Jan. 30, 2024.
In compliance with federal higher education regulations, a refund of federal aid to federal programs may be required. Please refer to the Whitworth Financial Aid website for more refund information.
Accelerated-Format Courses Refund Schedule, Nine- and Six-Week Sessions
| Withdrawal/Drop | Refund* | Applicable To |
|---|---|---|
| Up to eighth day of session | 100 percent | Tuition |
| Up to 15th day of session | 75 percent | Tuition |
| Up to 22nd day of session | 25 percent | Tuition |
| After third week of class | 0 percent | Tuition |
*Refund policy is tied to the first Monday of each six-week session. For example, if your session runs May 9-June 17, you have until 4 p.m. on Monday, May 16, to receive a 100 percent refund.
1-Credit Workshops: Due to the unique nature and limited class meeting time for 1-credit weekend workshops, students who miss a class session, or a significant portion of a class session, will not receive credit for the course. Students who contact continuing studies and withdraw by 4:00 p.m. the day prior to the first day of class will be dropped from the class and receive a full refund. Any student who does not contact continuing studies to withdraw by 4:00 p.m. the day prior to the first day of class and does not attend will receive a grade of NS and will receive no refund of tuition.
Withdrawal Process
In order to avoid charges to their student account, students must notify the Whitworth Registrar's Office regarding withdrawal or cancellation of enrollment from Whitworth before the beginning of the term. All withdrawals and cancellations made after the beginning of the term must follow the withdrawal process established by the registrar's office. Refund calculations will be made as outlined above.
Montessori Programs in Oregon
Master of Education in Montessori Education programs delivered to students residing in Oregon are subject to Oregon State refund policies. After classes begin for a term, a student who withdraws from a course is eligible for a partial refund through the middle week of the term. Refunds shall be based on unused instructional time and shall be prorated on a weekly basis for the semester.
Submission of registration/withdrawal forms to Whitworth University obligates the student for payment of applicable tuition and fees, including a late fee of $25-200, depending on the current or past due balance. Please refer to Financial Policies page for more information of late fees that may be assessed on unpaid balances (including late fee charges previously assessed), as well as any subsequent collection expenses and fees, and implies acceptance of the university's financial policies. It is the student's responsibility to pay his/her bill timely and to ensure that his/her registration/withdrawal is correctly processed throughout the term. Please be aware that billing rates might change if your registration status changes. Students with financial aid that is not finalized or with account balances that have not been adequately covered by a payment plan by the end of the first month of the semester may be withdrawn from the university.