Resources for Faculty Leaders

Program Proposal Process

Faculty seeking to propose a credit-bearing study abroad/away program, whether new or reoccurring, must complete the following proposal process.

Proposal Requirements

1) Complete the OCP Proposal Form and obtain all relevant chair/department signatures.
2) Complete the OCP Budget Template (instructions and a sample are included in the document).
3) Submit the above two items to Assistant Provost, Nick McKinney (nmckinney@whitworth.edu) | Phone: 509.777.4596

Submission deadline: Oct. 1

Proposal Approval & Next Steps

Oct. 15: Approval notification, or request for additional information/modification, will be issued to faculty leaders who submitted all proposal requirements above.

October-December: Development of program logistics and budget. Faculty leaders begin general promotion of the program to students.

February-March: Study Abroad Fair and formal application period.

Faculty Leader Admin Access: OCP Application Portal

Faculty leaders of currently approved programs will use the new Via study abroad portal to view their applicants and make admissions decisions. Faculty leaders must first receive the admin user invitation from the Via system prior to being able to log in. This admin user invitation will be distributed after the required faculty leader training.

OCP Policy Manual

This manual contains a comprehensive list of current off-campus programs policies and relevant guidance.

OCP Non-Participant Request Form

This form is to be used by faculty leaders to formally request the inclusion of a non-participant to their program. Examples of non-participants include: spouse, dependents, family members, community members.

OCP Incident Report Form

This form is to be used by faculty leaders when documenting the details associated with an incident or emergency during an off-campus program, domestic or international.

OCP Emergency Response Manual

This manual serves as a comprehensive resource for faculty leaders in the areas of crisis response and emergency planning. Specific guidance is provided to assist leaders to effectively respond to a variety of emergency types, including illness/injury, sexual assault, missing person situation, natural disaster and terrorism.

Managing Student Mental Health Abroad

Being equipped with the tools and knowledge to effectively and responsibly address students' emotional and mental health concerns abroad is an essential tool in the faculty leader's toolkit. This PowerPoint presentation addresses the topic of student mental health, outlines federal and institutional regulations, clarifies our off-campus programs procedures, and details the tools, techniques, and proper responses for a variety of common mental health-related situations abroad.