Early Arrival Information

Whitworth University allows designated students to return to campus housing before the halls open in the fall. Some are University-sponsored early arrivals while others are not University-sponsored. These are defined below.

Early arrival students

An "early arrival" is any student who arrives to campus before the official fall opening of the residence halls. Students must receive prior approval to move into campus housing early. Failure to do so will result in a charge of $100/night. See whitworth.edu/openingandclosingdates for a complete residence hall calendar.

An early arrival student is a person who is:

• Enrolled at Whitworth for the upcoming fall semester. No one is allowed to live in the halls or participate in any university function – including athletic practices or leadership training – without enrollment.
• Participating in team/group activities happening on campus, regardless of whether or not the person is living in campus housing or living off campus (e.g., a student-athlete who lives off campus but has practices happening on campus).

Requesting an early arrival

If a student meets the above criteria, the student's coach, director of their leadership position or on-campus work supervisor must request the student's early return by sending an email to housing@whitworth.edu with the following information:

1. The reason the student is returning early
2. The student's date of arrival
3. Who is paying for the student's meals in the dining hall

Students are never allowed to return early to campus housing simply because they want to come back early. The university is not responsible for housing or accommodating student's requests if the student does not meet the above criteria of an early arrival.

University-sponsored early arrivals

These students' housing costs are paid for by the university, due to their involvement on an official leadership team, their need to return to campus for a credit-bearing class/internship or their status as an international student. University-sponsored early arrivals include: 

• Student affairs leadership/employment, including:
  • ASWU leaders
  • Belonging small group leaders
  • BUCS Bridge peer guides and protégés
  • Career peer coaches (CPC)
  • Cultural diversity advocates (CDA)
  • Community engagement advocates
  • Health Education Action Team (HEAT)
  • Resident assistants (RA)
  • Student success coaches
• Athletic trainers
• Chapel programs/leadership, including:
  • Awake and chapel worship team
  • Biblical justice coordinators
  • Campus ministry coordinators (CMC)
  • Emmaus residents
  • GAMIs
  • Hosanna
  • Worship team
• Community engagement advocates (CEA)
• International students who are new to Whitworth in the fall (returning international students do not qualify)
• In-season athletes
• ROTC students
• Student-teachers
• STEM bridge
• WhitWilderness participants (WhitWilderness leaders are considered non-university-sponsored early arrivals, see below)

Non-university-sponsored early arrivals

These students are typically returning to campus for a campus job, schedule conflicts, etc. These students are charged the "undergraduate – 1-29 nights" rate per night (found here) and pay for their meals in the dining hall:

• International students returning to Whitworth in the fall
• General campus employment/jobs not part of student affairs department (e.g., financial aid, library, U-REC, event techs, etc.)
• Wai‘anae-to-Whitworth students
• Whitworth Neighborhood residents (Whitworth Neighborhood residents are allowed to move in without charge provided they move in the same day as main, first-year student move-in)

Note: While these departments may choose to pay for the student's housing and/or meal costs, all billing is added to the student's account and ultimately the responsibility of the student.

Billing

Housing: Early arrival students are billed for housing per night (based on when they receive their room key, their first night staying on campus or the first night they move belongings onto campus; whichever is earliest). Early arrival students who live in campus housing are billed at the "undergraduate – 1-29 nights" rate. (See whitworth.edu/summerhousing for the current rate.)

Dining: Meals are billed directly to the student unless the student's group/team is covering the cost.

These requirements, policies and procedures have existed for quite a while but are only now being formalized and detailed online. As such, expect subtle yet significant changes to be made to this page as we work to clarify the early arrival information.